Winbiz

Introduction

The end of the year is fast approaching and with it a series of accounting operations related to the closing of your fiscal year as well as a multitude of administrative forms, related to salaries, to be sent.

In order to best prepare for this period, you will find here all the information you need to start the year 2020 in the best possible way.

Reconciliation of accounts

Cash accounts

Cash, bank, post office, etc… accounts with bank statements.

Control account(s) in debit

Receivable from third parties with the payment schedule available in the sales module.

Collective creditor account(s)

Debts resulting from purchases, personnel costs, social insurance, etc…

VAT Accounts

The VAT settlement with its different types.

Creation of the new financial year

Temporary closure

To create a new fiscal year, you must first close the previous fiscal year. This will pre-close your current accounting file and automatically open the next fiscal year with your current opening balances.

Entry after-closure

Entry

You have the option of setting up Winbiz to create accounting entries automatically in the new fiscal year when closing. For example, it is possible to automate the transfer of the previous year’s profit to the appropriate account.

It's time for the first check!

You have made accounting changes from the previous year. As a result, when you work on the new fiscal year, some of the data no longer corresponds to reality. As you will see in the articles below, most of the inconsistencies arise from your commercial management.

Digital management of your invoices

Numbering: instructions for use!

At the beginning of each year, we always advise our customers to change the numbering of their invoices. Having documents that start with 2020 or 20 can be very useful.

Wrong numbering?

If the new numbering of sales and distribution documents does not take place correctly in the new year, it is of course possible to correct this by this manipulation.

Initial Balance Checks

Creation of opening balances

Opening balances are documents such as debit invoices not yet collected and creditor invoices not yet paid at the balance sheet date. All these invoices will be transferred to the opening balances of the sales and purchase modules.

Off-year creditor payments

Entry

Did you make a series of creditor payments in late December that were not debited until early January by your financial institution? In order to match your accounting to your bank account, you need to delete these payments, close your fiscal year by taking the creditor invoices and re-posting them and confirming them in the new fiscal year.

Why don't we talk wages?

At the end of the calendar year, it is imperative that all corrections be made in December. Winbiz generates the summaries and documents for the various official bodies.

Payment of 13th salary

Payment of wages

The payment of the 13th salary is made over an additional period of the current fiscal year. Payment confirmations are made in the new fiscal year. How do I do this?

Confirmations of wage payments

Confirmation on the following year

You pay salaries every 5th of the month. The December wage will therefore be paid to employees at the beginning of January.

Salary certificates

Concerning the “Observations” item

From the employee’s activity rate to the amount of participation in certain insurances, several salary wage types may be cumulated.

Wrong certificate amounts

In the majority of cases, the problem is caused by an incorrect parameter in wage types used for salary calculations, in which the information related to the wage statement is missing.

Certificate for the Canton of Geneva

The Canton of Geneva requests that the salary certificate also serves as a receipt for your employees’ tax deductions at source.

Swissdec transmission

The last step in connection with the salary certificates is their electronic transmission via Swissdec to the contributions department.

Social insurance statements

Overview of the AHV statement

You may have different social insurance funds affiliated to your employees, depending on their activity in your company.

Swissdec transmission

PIV automatic transmission

You may have different social insurance funds affiliated to your employees, depending on their activity in your company.

Validate Swissdec transmission

You may have different social insurance funds affiliated to your employees, depending on their activity in your company.

What's the impact of the closure?

The closure has a definite impact on your data. You will find below how your various data are processed and transmitted in the new year.

Sales

Open invoices are carried forward to the following year and are available under opening balances.

Purchases

Open invoices are carried forward to the following year and are available under opening balances.

Stock

No changes except for deactivated items.

Addresses

No changes except for deactivated addresses.

Salaries

Only active employees are included. It is necessary to update the tables for QST, KTG, and so on.

Projects

No change except for archived projects.

Debtor credit notes are transferred to the original creditor balances and these can be used by offsetting in the following year.

Creditor credit notes are transferred to the initial debit balances and these can be used by offsetting in the following year.